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Pass on tasks (substitute)

You can pass on your new tasks to a substitute for a specific period of time. This means that you can, for example, have another person complete the tasks assigned to you while you are on vacation. To find out if another user is already editing a task, display the Current editor column in your list (Show/Hide columns Show/Hide columns).

Procedure. Procedure

  1. Click Application launcher Application launcher > Quick access > My tasks My tasks.

  2. Click More More options > Specify substitution Specify substitution.

  3. Enable the Active check box to activate the substitute immediately or start from a selected start date.

  4. Select a Start date and End date to define the period of time for which you want to be represented by the substitute. After this period has elapsed, the task is automatically re-assigned to the original assignee.

  5. You can specify only one substitution period for all substitutions.

  6. Click New/Add Add substitution in the table row of the user group for which you want to specify a substitute.

  7. Enter the first characters of the group, user name, first name, or last name. If hits exist for the current search, the results are displayed.

  8. To select a user, click the relevant user.

    To select a group, double-click the group, then click the relevant user.

    The selected user is entered as the substitute.

  9. To delete a substitution, click the relevant executor in the table, and select Delete.

  10. Click OK.

The options selected for the substitute are applied. Your new tasks are passed on in accordance with these options and their status is displayed as Passed on in your task list. The substitute receives an automatic notification by e-mail about the duration of the substitution or when the substitution is canceled.